Freedom of Information Act

弗吉尼亚信息自由法案-权利和责任

The Rights of Requesters and the Responsibilities of Wytheville Community College (WCC) under the Virginia Freedom of Information Act

The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et. seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

公共记录是任何文字或记录——不管它是否是纸质记录, an electronic file, an audio or video recording, or any other format — that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities. In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, 任何允许保留公共记录的豁免都必须被狭义地解释.

Your FOIA Rights

  • 你有权查阅或索取公共记录的副本,或两者兼而有之.
  • 您有权要求预先预估所请求记录的任何费用.  Public bodies must notify the requester in writing that the public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for requested records and inquire of the requester whether he would like to request a cost estimate in advance of the supplying of the requested records.
  • If you believe that your FOIA rights have been violated, 你可以向地区法院或巡回法院提交请愿书,要求遵守《中国博彩平台》. 或者,您也可以联系《中国博彩平台》理事会,以获得不具约束力的咨询意见.

向博彩平台网址大全申请记录

  • You may request records by U.S. Mail, fax, e-mail, in person, or over the phone. FOIA does not require that your request be in writing, 你也不需要特别说明你是根据《中国博彩平台》要求记录的. 
    • From a practical perspective, 把你的请求写成书面形式,对你和收到你请求的人都有帮助. This allows you to create a record of your request. 它也给了我们一个明确的声明,说明你需要什么样的记录, so that there is no misunderstanding over a verbal request. 但是,如果您选择不以书面形式提出,我们不能拒绝回应您的《中国博彩平台》请求.
  • 您的请求必须以“合理的特异性”确定您正在查找的记录.” This is a common-sense standard. It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking.
  • Your request must ask for existing records or documents. FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of WCC, nor does it require WCC to create a record that does not exist.
  • 你可以选择接收任何格式的电子记录 Wytheville Community College in the regular course of business. 
    • For example, if you are requesting records maintained in an Excel database, you may elect to receive those records electronically, via e-mail or on a computer disk, or to receive a printed copy of those records
  • If we have questions about your request, 请配合工作人员的努力,澄清您正在寻找的记录类型, 或者试图就一个大请求的响应达成一个合理的协议. Making a FOIA request is not an adversarial process, but we may need to discuss your request with you to ensure that we understand what records you are seeking.

To request records from Wytheville Community College, you may direct your request to Malinda Poole Eversole.  Malinda Poole Eversole can be reached at 1000 E Main St., Wytheville, VA 24382; 276-223-4869. Email FOIA requests to:  meversole@wcc.findboomtowns.com.  You may also contact Malinda Poole Eversole with questions you have concerning requesting records from Wytheville Community College.  

In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about how FOIA works. The Council was created in the legislative branch of state government to issue opinions on the operation and application of FOIA, to publish educational materials, and to provide training about FOIA.  However, please be aware that the Council is not a records repository and does not process records requests on behalf of other public bodies, nor is the Council an investigative or enforcement agency.  The Council may be contacted by email at foiacouncil@dls.virginia.或致电(804)698-1810或免费电话1 (866)448-4100. 

博彩平台网址大全有责任回应你的要求

  • Wytheville Community College 必须在收到你的要求后五个工作天内作出回应.  “第一天”是指收到您的请求后的第一天.  The five-day period does not include weekends or holidays.  五天期间不包括周末、节假日或其他日子 Wytheville Community College is closed for business.
  • The reason behind your request for public records from Wytheville Community College is irrelevant, 在我们回复您的请求之前,您不必说明您想要这些记录的原因.  Nevertheless, FOIA allows Wytheville Community College to require you to provide your name and legal address. FOIA also allows Wytheville Community College to deny your request for public records if you are not a citizen of Virginia or a representative of media with circulation in Virginia.
  • FOIA requires that Wytheville Community College 在五天内回应你的要求:
  1. 我们将向您提供您所要求的完整记录.
  2. We withhold all the records that you have requested, 因为所有的记录都有特定的法定豁免. 如果所有记录都被扣留,我们必须以书面形式给你答复.  That writing must identify the volume and subject matter of the records being withheld and state the specific section of the Code of Virginia that allows us to withhold the records.
  3. 我们提供了你所要求的一些记录,但保留了其他记录. 如果只有一部分记录可以豁免,我们就不能保留整个记录.  In that instance, we may redact the portion of the record that may be withheld and must provide you with the remainder of the record.  Again, we must identify in writing, the volume and subject matter of the withheld portions and state the specific section of the Code of Virginia that allows portions of the requested records to be withheld.
  4. We inform you in writing that the requested records cannot be found or do not exist (we do not have the records you want). However, if we know that another public body has the requested records, 我们必须在给您的回复中包含其他公共机构的联系信息.
  5. If it is practically impossible for Wytheville Community College to respond to your request within the five-day period, we must state this in writing, explaining the conditions that make the response impossible. 这将使我们有额外七个工作日的时间来回复您的请求, 给我们总共12个工作日来回应您的请求. 在根据§2要求的刑事调查文件的情况下.2-3706.1 of the Code of Virginia, 我们有额外的60个工作日来回应你的要求, 给我们总共65个工作日来回应您的请求.
  • If you make a request for a very large number of records, and we feel that we cannot provide the records to you within 12 working days without disrupting our other organizational responsibilities, 我们可能会请求法院给我们更多的时间来答复你们的请求.  However, FOIA requires that we make a reasonable effort to reach an agreement with you concerning the production or the records before we go to court to ask for more time.

Costs

  • 公共机构可收取不超过其实际使用成本的合理费用, duplicating, supplying, or searching for the requested records and shall make all reasonable efforts to supply the requested records at the lowest possible cost. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining records or transacting the general business of the public body. 公共机关收取的复制费,不得超过复制的实际成本. Prior to conducting a search for records, the public body shall notify the requester in writing that the public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for requested records and inquire of the requester whether he would like to request a cost estimate in advance of the supplying of the requested records as set forth in subsection F of § 2.2-3704 of the Code of Virginia.
  • You may have to pay for the records that you request from Wytheville CommunityCollege.  《中国博彩平台》允许我们对回应《中国博彩平台》请求的实际成本收取费用.  This would include items like staff time spent searching for, reviewing, copying, scanning, and redacting the requested records, copying costs, 或与提供所要求的记录直接相关的任何其他费用.  It cannot include general overhead costs.
  • 如果我们估计它将花费超过200美元来回应你的请求, we may require you to pay a deposit, not to exceed the amount of the estimate, before proceeding with your request.  The five days that we have to respond to your request does not include the time between when we ask for a deposit and when you respond.
  • You may request that we estimate in advance the charges for supplying the records that you have requested.  This will allow you to know about any costs upfront or give you the opportunity to modify your request in an attempt to lower the estimated costs. The five days that we have to respond to your request does not include the time between when we send you the estimate and when you respond.  如果您未在30天内作出回应,则您的请求将被视为撤回.
  • 如果您因之前的《中国博彩平台》请求而欠我们的钱超过30天未付, Wytheville Community College 在它回应你的新《中国博彩平台》请求之前,可能会要求你支付过期的账单.

Policy Regarding Fees

It is Wytheville Community College’s 对回应《中国博彩平台》请求的实际成本收取费用的政策.  We charge for staff time spent searching for, reviewing, copying, scanning, and redacting the requested records, copying costs, 或与提供所要求的记录直接相关的任何其他费用. 

Wytheville Community College does not charge a fee to provide scholastic records that must be made available for inspection pursuant to the Family Educational Rights and Privacy Act (FERPA) if the request for scholastic records is made by a parent or legal guardian of a minor student or by a student 18 years old or older, or for the first hour of time to respond to a FOIA request.

复印费用应当根据打印的公共记录进行核算, but not on public records that are provided electronically. 

Public records are provided at the costs specified below:

o          Paper copies from paper original (B&W)                         $.25/page

o           比法律大大小纸副本                                   $ 1.00/page

o          Video, CD, DVD, etc.                                                    Cost of reproduction

o           在全职员工时间(平均每小时率 )                     $ 25.00/hour         

Wytheville Community College 也可按提供资料的媒介的实际费用收费(e).g., CD, DVD, flash drive, etc.) if that medium is requested by the requester, and for the actual cost of mailing the requested records if the cost is above the cost of the standard-sized flat rate envelope. 

Wytheville Community College will apply any costs we incur in estimating the costs of providing the requested records toward the overall costs to be paid by the requester.

Types of records

所持有的记录类型的一般描述如下 Wytheville Community College

Accounts Payable and Accounts Receivable

Accreditation

Admission and Enrollment

Athletic, including required NJCAA records

College reports and meeting minutes

Capital Project

Contracts

Emergency Operations Plan

Financial

Fundraising

Inventory

Parking/Transportation

Personnel

Procurement

Risk Management

Scholastic

Workers’ Compensation

If you are unsure whether Wytheville Community College 有你需要的记录,请直接联系《中国博彩平台》官员.

Commonly used exemptions

《博彩平台网址大全》允许任何公共机构不向公众披露某些记录.  Wytheville Community College 通常会保留记录,但有以下豁免:

  • Personnel records (§ 2.2-3705.1 (1) of the Code of Virginia)
  • Records subject to attorney-client privilege (§ 2.2-3705.1 (2)) or attorney work product (§ 2.2-3705.1 (3))
  • Vendor proprietary information (§ 2.2-3705.1 (6))
  • 在授予合同之前,与合同的谈判和授予有关的记录(§2).2-3705.1 (12))
  • Scholastic records (Va. Code § 2.2-3705.4(1))

Policy regarding the use of exemptions 

Wytheville Community College will invoke the personnel and scholastic records exemptions to protect the privacy of its employees and students. Wytheville Community College will invoke the contract negotiations exemption whenever it applies to protect Wytheville Community College’s bargaining position and negotiating strategy.

 

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